RPA with Scheer PAS – Dual digitization of your business processes

Scheer PAS offers you a maximum of flexibility around the topic of RPA (robotic process automation). The software robot is combined with our model-based middleware integration platform, a combination that results in completely new possibilities for the digitization of your company’s business processes.

Dependent on the process you decide yourself whether you make use of the middleware and the software robot in combination or each one individually. Primarily this approach makes sense because both technologies have strengths in differing tasks, so they complement each other perfectly. Whilst the software robot is brilliant for standardized routine tasks, an interface connection via middleware is more suitable for more complex processes.

Thanks to the robot and a centralized data hub, legacy systems can also be used in our digital era. Whether you implement differing processes by robot or make use of middleware, the comprehensive dashboards and sophisticated analysis tools offered by the integration platform give you a high level of transparency and the complete overview of your system landscape at all times.

Furthermore, you can digitize your processes within days rather than months.

What is robotic process automation?

Robotic process automation is…

…the further development of traditional process automation

Low-code approach for the mapping and automation of processes

 

…the simulation of a person by a robot

The software robot simulates the use of existing user interfaces

… the training of the robot by specialist users

The specialist department can automate its own processes by itself

 

… the use of artificial intelligence

Information retrieval out of unstructured data

How does RPA work?

The use of a software robot is designed to be very simple. Fundamentally, the robot is similar to a video that needs to be recorded before it can be played back. As a rule, you work with a program that gives you the opportunity to record actions.

Using an example from Excel, it works in the following way:

You want to collate addresses from multiple Excel spreadsheets and then send them by email to a colleague for distribution. You open the RPA program and begin the recording. Now you open all the necessary Excel spreadsheets, mark the fields to be copied and merge the spreadsheets together. Then you open a new email in your email program and send the spreadsheets to the appropriate person. At this point you stop the recording of the software robot.

As this operation has been recorded it can now be played back. On playback the robot will open all the Excel spreadsheets, copy the address fields, merge them and send them by email to the designated person for distribution.

How is RPA used?


Multi-Channel-Communication

Automation of complex processes

Robotic process automation is also able to automate extremely complex processes such as support processes with a multi-channel communication strategy. Customers can make contact via e-mail, telephone, chat, fax or messenger. In each case, the bot is the first point of contact. It accepts the request, categorizes the process, requests missing data and assigns the support ticket to a specific contact person.

Automation of Legacy Systems

Modern digitalization projects

In some sectors (for example the steel industry, insurance etc.), legacy systems exist that are still important (for example IBM, Cobold or mainframe applications). As a rule these are monolithic applications that no one will adapt any more. Due to the non-invasive integration of such systems robotic process automation offers the ideal solution for the automation of outdated systems.

Period-end closing in SAP

Automation of routine tasks

Robotic process automation can be used in SAP, for example, to completely automate recurring routine tasks such as “quarterly financial statements” or “period-end closing”.

What benefits does RPA offer?


  • For a start, an RPA system can be operated with very little effort. As already shown, the robot is active only on the software interface
  • In addition the use of a software robot requires only limited IT know-how. This means that employees in specialist departments are capable of using a software robot themselves
  • Primarily the robot increases the efficiency and productivity of your department as you no longer need to leave “robotic” (repetitive) tasks to your employees but can assign them to more demanding and challenging projects
  • Meaningful RPA tasks are, for example, the assumption of routine tasks, regular reporting and data input, the creation, archiving and extraction of mass mailings ERP transactions as well as the manual comparison of data. The robot is however not suitable for every area of application. A robot will come up against its limits with creative tasks and processes that are not regularly implemented
  • If such tasks are executed automatically there is considerable potential for savings
  • Repetitive tasks are completed faster and more efficiently by robots – in the final analysis the robots doesn’t need to take a break. Modern RPA solutions can therefore be amortized often in comparatively short periods of time